-

-
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 

return to home page
 

District Calendar (2008-2009)
 

 
INTRODUCTION
 

This resource is intended to guide the district leadership team toward success.

 
Included:
 
  1. Checklists to measure success
  2. Deadline/important date reminders
  3. Tips to overcome challenges
JULY
Checklist:
 

  • Complete year-end audit

  • Train club, area and division officers

  • Area governors - first-round club visits begin

  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points

Deadlines/Important Dates:
 
July 1:
 

  • The start of the Toastmasters year

  • The Distinguished District, Division, Area and Club Programs begin

July 15: Reporting
 

  • District officer list due to WHQ

  • District calendar due to WHQ

  • Area and division alignment changes due to WHQ

  • District signature form due to WHQ

 Tips:
 

  1. Build and support your team of leaders

  2. Begin club building efforts

  3. Stay on track; check your District Performance Report (DPR) reports regularly

  4. Confirm submissions with WHQ

AUGUST
 
Checklist:
 

  • Complete club, area and division officer training

  • Complete district budget

  • Set district goals for the District Success Plan Matrix

  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points

Deadlines/Important Dates:
 
August 31:
 

  • Last day for club, area and division officer training

  • Year-end audit due to WHQ

Tips for August:
 

  • Submit club, area and division officer training online

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Network with other leaders - the International Convention is a great opportunity

  • Look ahead; what’s coming up?

  • Take time to get to know your leadership trio and build the foundation – the International Convention is a great opportunity

SEPTEMBER
 
Checklist:
 

  • Work with leaders to focus on chartering as many clubs as possible for Distinguished District points

  • Remind clubs to submit membership dues renewals online

  • Complete area governor first-round club visits

  • Send out credential/proxy forms to club president and vice president education at least two weeks in advance of the district conference

Deadlines/Important Dates:

 
September 30:
 

  • Report of club, area and division officer training due to WHQ (85% of area and division governors trained and reported to WHQ in order to qualify for the Distinguished District Program)

  • District Success Plan Matrix due to WHQ (Required to qualify for the Distinguished District Program)

  • District budget due to WHQ

  • End of promotion for a Distinguished District point for chartering as many clubs as possible in the months of August and September

Tips:
 

  • Submit club, area and division officer training online

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Network with other leaders

  • Don’t get overwhelmed, ask for help, delegate and stay organized

OCTOBER
 
Checklist:
 

  • Remind clubs to submit membership dues renewals online

  • Complete area governor first-round club visits

  • Prepare for district conference

  • Prepare for district executive committee meeting

  • Prepare for district council meeting

  • Prepare previous year’s financial records

  • Start planning audit committee appointments
Deadlines/Important Dates for October:
 

October 1:

  • October dues renewals due to WHQ

October 10:

  • October dues renewals due to WHQ for Distinguished Club Program credit

October 15:

  • Monthly treasurer’s report (July 1 - August 31) due to District Trio

October 31:

  • First-round area governor club visits should be completed
Tips:
 

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • If every club in your district is distinguished, it makes your district goals easier to achieve

  • Evaluate the training and use the findings to enhance the next officer training

NOVEMBER
 
Checklist:
 

  • Remind clubs to submit membership dues renewals online

  • Follow-up with those who have not paid their October dues

Deadlines/Important Dates:

November 1:

  • District governor to appoint audit committee

November 15:

  • October dues renewals due for Distinguished Area Program credit

  • Monthly treasurer’s report (July 1 – September 30) due to District Trio

  • Treasurer’s report (July 1 – September 30) due to WHQ

November 30:

  • Area governors - first-round club visit reports due to WHQ

  • Previous year’s financial records due to WHQ

Tips:

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Share successes and challenges with other leaders

  • Don’t forget to thank your volunteers for everything that they do

DECEMBER
 
Checklist:
 

  • Second-round training for club officers begins

  • Start planning for elections

  • Start working on appointing nominating committee

  • Start planning next district conference

Deadlines/Important Dates for December:

December 15:

  • Monthly treasurer’s report (July 1 – October 31) due to District Trio

Tips:

  • Submit club-officer training online

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Look ahead; what’s coming up?

  • The year is halfway over – celebrate what you’ve accomplished!

JANUARY

 
Checklist:
 

  • Publish the call for candidates (if not yet published)

  • Mid-year review – Check the DPR – if your district is not at 50% of goal achievement, re-think your district’s strategy

  • Complete mid-year audit

  • Train club, area and division officers

  • Area governors - second-round club visits begin

  • Prepare for proxy/credentials

Deadlines/Important Dates:
 
January 15:
 
  • Monthly treasurer’s report (July 1 – November 30) due to District Trio
Tips:
 

  • Submit club-officer training online

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Check out what other districts are doing – look at other district Web sites for ideas

FEBRUARY
 

Checklist:

  • Train club officers

  • Prepare for proxy/credentials

  • Complete area governor second-round club visits

  • Order awards for speech contests (to order, e-mail: supplyorders@toastmasters.org)

Deadlines/Important Dates:

February 15:

  • Mid-year audit due to WHQ

  • Monthly treasurer’s report (July 1 – December 31) due to District Trio

  • February 28 (29 on leap years):

  • Last day to complete club-officer training

Tips for February:

  • Submit club-officer training online

  • Confirm submissions with WHQ

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

MARCH
 

Checklist:

  • Remind clubs to submit membership dues renewals online

  • Complete area governors second-round club visits

  • Order awards for speech contests (to order, e-mail: supplyorders@toastmasters.org)

Deadlines/Important Dates:

March 15:

  • Monthly treasurer’s report (July 1 – January 30) due to District Trio

March 31:

  • Report of club-officer training due to WHQ

Tips:

  • Submit club-officer training online

  • Confirm submissions with WHQ

  • Delegate!

  • Look ahead; what’s coming up?

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

APRIL
 

Checklist:

  • Submit club membership dues renewals online

  • Complete area governor second-round club visits

  • Prepare for district conference

  • Prepare for district executive committee meeting

  • Prepare for district council meeting

  • Order awards for speech contests (to order, e-mail: supplyorders@toastmasters.org)

Deadlines/Important Dates:

April 1:

  • April dues renewals due to WHQ

April 10:

  • April dues renewals due to WHQ for Distinguished Club Program credit

April 15:

  • Monthly treasurer’s report (July 1 – February 28) due to District Trio

April 30:

  • Second-round area governor club visits should be completed

Tips for April:

  • Confirm submissions with WHQ

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

MAY
 

Checklist:

  • Start planning for regional conference

Deadlines/Important Dates:

May 15:

  • April dues renewals due for Distinguished Area Program credit

  • Monthly treasurer’s report (July 1 – March 31) due to District Trio

  • Treasurer’s report (July 1 – March 31) due to WHQ

May 31

  • Area governors - second-round club visit reports due to WHQ

Tips:

  • Confirm submissions with WHQ

  • Look ahead; what’s coming up?

  • Stay on track; check your DPR reports regularly

  • Reflect over the last year on all of the district accomplishments and celebrate!

  • Start planning for the transition of the district administration – lessons learned is a good starting point

JUNE
 

Checklist:

  • Start training club, area and division officers (Ensure a minimum of 85% of area and division governors are trained and reported to WHQ to qualify for credit towards the Distinguished District Program)

  • Start planning district calendar

  • Prepare and distribute a district directory (to request a district list to help do this, e-mail: districts@toastmasters.org)

  • Incoming officers start working on the year-end audit with previous administration

Deadlines/Important Dates:

June 30:

  • Club officer lists due to WHQ

  • Last day of the Toastmasters year

Tips:

  • Build and support your team of leaders

  • Work on club building efforts

  • Stay on track; check your DPR reports regularly

  • Confirm submissions with WHQ

  • Stay focused on goals

  • Stay in communication with the previous year’s leaders

  • Ask questions

  • Ensure a minimum of 85% of area and division governors are trained and reported to WHQ to qualify for credit towards the Distinguished District Program

 
 

The names "Toastmasters International", "Toastmasters" and the Toastmasters International emblem are trademarks protected in the United States,
Canada and other countries where Toastmasters Clubs exist. Unauthorized use is strictly prohibited.